BASA AdminiScope, May 2020

EF Educational Tours Update As I watched the President’s address the night of March 11th with my colleagues here and around the globe, I realized the world as we knew it was about to change dramatically for the foreseeable future. Physical school closures and a rapid ramp up of virtual learning across the country, economic hardship, and the inability to travel safely all became a reality in a short amount of time. As a family-owned company that’s been in business since 1965, EF has seen and supported our customers through a lot in our time as a leader in the educational travel industry: the events of 9/11, the SARS outbreak in 2003 and the H1-N1 outbreak in 2009, to environmental events such as the volcanic ash in Iceland that shut down air travel to Europe in 2010. For decades, we have navigated our groups through all types of issues that have arisen, while ensuring that they can enjoy and expe- rience the world as safely as possible. And right now is no different. As a trusted partner of BASA for many years, we have always been and will always be there to support you, your teachers, students and families. Since our founding, we’ve been committed to operating with fairness, con - sistency, and transparency. We have worked hard to become the best possible partner for educators who want to show their students the world, and during these unprecedented times we have prioritized even more what is essential to the way we work: • Safety. We will put the safety of our travelers above all else. Our global presence, safety monitoring and incident response capabilities are unmatched in the industry, which is why we led the industry in working to rapidly bring all of our travelers home in March. We went above and beyond federal, state and international guidance to ensure our customers were out of harm’s way. The safety and security of our travelers is non-negotiable for us. • Consistency. We will treat every traveler, family and educator fairly - you never need to wonder if someone else is getting a better deal from us. Since the implications of this pandemic became ap- parent, we have been clear in our communication of our policies, and consistent in their application. When possible, we’ve made changes and improvements and we will continue to do so - and those changes have been applied to all of our customers. You can always find all updated policy information available on eftours.com as we are committed to transparency. While we know that not every customer will agree with our decisions, we will never make promises that we cannot keep or release policies with strings attached. And above all else, we are committed to making sure EF remains in a position to honor our promises and stay true to our mission for decades to come. • Mission. We will work tirelessly to ensure that as many students as possible have the opportunity to see the world, now and well into the future. As a family company, we are accountable first and foremost to our mission—and as such we are focused on the future and investing, as we always have, in flexible options for our customers. This year, we are working to allow travelers whose plans were interrupted to have a world of options open to them, by moving groups to future tours at no cost and issuing full- value travel vouchers redeemable for any EF travel product. And we will continue to offer these flexible options as long as is necessary. We look forward to continue working with you as your partner to show even more students the awe-inspiring power of travel. As some of you know, I have a very personal connection to Ohio – it’s where I attended college, but more importantly I spent many years building the relationships that we now have with so many of your schools and districts. And many of you were instrumental in helping us build new programs, like our Global Leadership summits, and helping us think about new ways to engage students through project-based learning on tour, credit-based opportunities and new tour themes, like STEM. I hope you will continue to help guide us with any ideas or suggestions you have, during this time and for the future. It’s what has always made us and will continue to make us even stronger.

7 Steps to Improve Online Registration and Mobile Enrollment Every year, districts have the same old problems with registration. Getting parents and students to fill out forms is only half the battle. Managing the forms and information can also be painful. And now, allowing pa- rents to upload forms and register without contact is a non-negotiable feature. By choosing the right online registration system, your district can enhance the process for everyone — stu- dents, parents, central office, and even the IT department. Here's how to get started... 1. Assess Your Current State Take a look at your current enrollment process. What’s working and what isn’t? Do you have the ability to go mobile, immediately? Study your current setup and identify areas for improvement. 2. Understand Data Requirements In order to protect student privacy and comply with law, you first need to understand data requirements. Look for systems that align with widely accepted student data privacy practices. 3. Consolidate Forms and Information Nobody likes filling out the same information more than once. Simplify registration by consolidating forms however you can. Maybe even share common data within families. If you’re not sure where to start, get secretaries and registrars involved. 4. Get Your Support System to Support the System Even the best online registration system won’t help you much if staff, parents, the board, and the community don’t use it. For best results, consider hosting a session so that all stakeholders can get up to speed without having to figure it out on their own. 5. Communicate Proactively Don’t wait until the school year starts. Communicate in the Spring and Summer to give parents a heads-up when forms will be due. 6. Send Out Automatic Reminders Premier online systems offer automated reminders for students, parents, and staff to take required action on forms, signatures, certifications, and more. Let the system work for you! 7. Use a Registration System That Integrates with Your SIS You can simplify registration by using a system that integrates with your SIS. That way, data can be collected, verified, and delivered using a centralized process. Ready to Partner with FinalForms to Simplify Online School Registration? If you’re ready to bring mobile enrollment and online registration to your district, FinalForms can help. Final - Forms works with 450 districts, supporting more than half of Ohio's students. The FinalForms team is ready to help you with forms, compliance, and communication.

And finally, we just want to thank you – for your partnership, for your flexibility and for your commitment to global education and preparing our students to be the global citizens and leaders that we want and need them to be. Our commitment is to be here for you – and for them – to safely help our travelers understand more about the world, more about themselves and more about themselves in the world. We look forward to staying in touch and seeing you on the road as soon as we’re able. Kate Berseth, President, EF Educational Tours, Kate@ef.com

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