BASA AdminiScope, May 2020

Superintendent Reminders

State Funding and Financial Stability Ernie Strawser, Senior Vice President, Forecast5 Analytics

June

What We Know Yes, the state’s revenue performed unfavorably in April. Follow-up data/results will determine how much of the negative results were due to timing (delayed tax filings) and economic downturn. Most assuredly there will be a combination of both. The state reduced the current year’s funding to schools by 3.5% on an annualized basis. The state did not make cuts across-the-board but instead chose to allocate state funding reductions based upon a wealth pro- file. Many districts were cut less than 1.0%, and others more than 50% of their state funding. At the same time, CAREs funding caused the poorest school district to be net positive after cuts. We must continue to glean authentic insight from each month’s economic performance and adjust accordingly. Without current ongoing intel, there is risk of over-adjusting as well as under-adjusting finances. That is why, with all the known un- knowns, cash balance is a key player today. A Position of Cash Cash balance is always an important friend but during a crisis it becomes an essen- tial tool in the toolkit. Many districts will be evaluating the use of these one-time cash reserves relative to the cost-benefit. Some districts do not have enough cash reserves to avoid immediate and significant reduc - tions. From an operating perspective, the district team needs to know where it stands financially. Can payroll be met every month this year? What about next year? Will we have a cash balance at the end of fiscal year 2021? What about FY 2022? Is the cash balance increasing or decreasing? At what pace? The benchmarks promoted by Forecast5 can help you as district leaders. As a leadership team, the answers to these fundamentals will help immensely with optimal decision making for operations next year. For more information about Forecast5 or to schedule a personalized one-on-one meeting, contact Josh Rader at jrader@forecast5analytics.com or (630) 955-7602. You can visit the Forecast5 website at http:// www.forecast5analytics.com.

Deadline for Board of Ed. to provide written notice to teachers of the intent not to renew a limited contract. Deadline for Board of Education “to cause notice to be given of its intention” not to renew the limited contract of a non-licensed employee (in non-Civil Service districts only). Deadline for Board of Education to provide to administrators written notice of intention not to renew an existing contract; if administrator’s contract is not expiring, one written evaluation must be provided “no later than the end of the employee’s contract year”. Deadline for teacher to notify Board of Ed. that teacher does not intend to accept contract; failure to provide this notice means the teacher is automatically re-employed (even if a signed contract is not returned). Deadline for administrator to notify Board of Ed. that administrator does not intend to accept contract; failure to provide this notice means the teacher is automatically re-employed (even if a signed contract is not returned).

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Enrollment reporting date (also last day of March and October) Last day of both fiscal year and school year

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July

School year and fiscal year begin. Deadline for Board of Education to “cause notice” to be given to all licensed and non-licensed employees of their salaries for the ensuing school year. “On or about” this date, a treasurer must certify to the county auditor the total amount from all sources available for all expenditures from each fund established in the tax budget; if the treasurer determines that there is an excess or deficiency in available revenues, the county budget commission will issue an amended certificate of resources.

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Independence Day – Board of Education may dismiss school. Holiday for eleven and twelve month non-teaching employees

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Last day that licensed staff member can resign from a contract without the consent of the Board of Education. Deadline for treasurer to submit tuition report for students without disabilities to Supt. of Public Instruction.

Term of district Superintendent ends in year of contract expiration.

August

Term of district Superintendent begins in first year of new contract. Deadline for boards of education to report to the State of Ohio Board of Education each civil proceeding to which it is a party and such other statistics as may be required on forms furnished by the State Board.

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First Tuesday after First Monday

Special Election Day.

100 Days Prior to November Election Deadline to file first income tax resolution with state tax commissioner for November election.

Last day to certify resolution for operating/permanent improvement levy (including renewal or replacement levy), emergency levy, phased-in levy, income tax or combined income tax and property tax levy to board of elections for November election, accompanied by county auditor certification. (The auditor may take up to five days to certify the proposed issue.) Last day to file resolution to proceed with bond issue (stand-alone or combination) with board of elections (November election), accompanied by previously-adopted resolution of necessity and millage rate certified by county auditor, unless state consent was required, which accelerates the filing deadline to 98 days prior to the election. Deadline for county auditor to make settlement with county treasurer and ascertain amount of real property taxes, assessments, & public utility property taxes with which such treasurer is to “stand charged”. Deadline (60 days after the close of the fiscal year) for district treasurer not using generally accepted accounting principles (GAAP) to file financial report with the Auditor of State and to publish notice that the report is available; the deadline for districts using GAAP is 150 days after the close of the fiscal year The treasurer must submit reports listing each investment of interim funds to the Board of Education, Superintendent of Public Instruction, and Auditor of State.

90 Days Prior to August Special Election

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